01 / Starting point
Sound familiar?
Typing things twice.
The same data is entered by hand into the quote, the invoice and the customer list.
Enquiries go unanswered.
They get lost in the shared inbox. By the time someone replies, the customer has long since asked elsewhere.
Always chasing.
Confirming appointments, requesting documents, reminding people of open invoices. The same every week.
02 / Examples
Examples of what we build.
From the everyday work of small businesses. We work out in the call which ones pay off for you.
Sorting enquiries.
Every enquiry is confirmed straight away and forwarded to the right person.
Capturing receipts.
Invoices and receipts are recognised and passed on to accounting.
Organising appointments.
Confirmations, reminders and requests for documents run by themselves.
Preparing quotes.
Your templates and the customer's details are turned into a draft quote.
Compiling reports.
Figures from several programs end up in one report automatically.
Checking documents.
Incoming documents are checked for completeness and summarised. A person always makes the decision.
Many tasks need no AI at all. We build such workflows without AI. That is cheaper and more reliable. We use AI where it really helps, for example when reading and sorting texts.
03 / Process
3 steps to a running workflow.
- 1
Free intro call.
In 30 minutes we go through what your team does by hand every week and where things get stuck. Free and without obligation.
- 2
Assessment and fixed price.
In a second meeting you get up to 3 workflows that pay off most for you, each with a fixed price. If nothing pays off, we tell you that too.
- 3
Build it and look after it.
Price and date are set in writing beforehand. We measure before and after, explain the workflow to your team and keep looking after it.
05 / Prices
First we talk, then you get a fixed price.
We go through your workflows and work out what could pay off for you.
Afterwards, in a second meeting, you get our assessment and the fixed price.
We name the price in the second meeting, once everything has been discussed. Only then do you decide.
Monitoring of your workflows, adjustments when programs are updated, a fixed point of contact, a response by the next working day at the latest.
All prices plus VAT. Offer exclusively for businesses.
06 / Your data
You know where your data is. Your workflows stay yours.
Servers in Germany.
Your workflows run on servers in Germany. We sign the legally required data processing agreement with you before the start.
AI only with your consent.
Before an AI service is used, we tell you which data goes where. You decide. AI services process data in the EU.
No black box.
Your workflows and the documentation belong to you. If you cancel ongoing care, we hand everything over to your own accounts. Another specialist can then take over their care.
Your team understands it.
We explain to everyone who works with it how the workflow functions.
07 / Commitments
2 commitments we give in writing.
08 / Your contact
You speak with the person who builds it.
Many businesses lose hours every week on tasks a computer could handle. I look at your workflows, tell you honestly what pays off and what does not, and then build it myself.
Next step
Let's talk about your website or processes.
You tell us what is on your mind today. We tell you honestly what is worth doing for you and what is not. No sales pressure, no jargon.
Colin Velten Vahrenhorst personally leads your conversation. Prefer to call? +49 15679 659891Choose a time
30 minutes, free and without obligation.
Your topic: automation
09 / FAQ
Frequently asked questions
Often not. Many workflows can be automated with clear rules. That is cheaper and more reliable. AI comes in when texts need to be read, sorted or written.
With many common programs for email, calendars, accounting, spreadsheets and customer management. Whether your programs can be connected is something we work out in the call.
The intro call is free. After that you get a fixed price for each workflow that pays off. What it depends on: how many programs are involved and how many special cases there are.
We take a closer look at your workflows and meet a second time. Then you get up to 3 workflows that pay off, each with a fixed price. If nothing pays off, we tell you. Only then do you decide.
The 30-minute intro call, the second meeting, a little time so we can measure how long the workflow takes today, and a few short questions.
With ongoing care we adapt the workflow. Without ongoing care we do it on request.
Your workflows run on servers in Germany, and AI services process data in the EU. We sign the legally required data processing agreement with you before the start. When AI is involved, we explain beforehand which data goes where and point out obligations under the EU AI Act that typically apply to such workflows, such as AI literacy in your team. This is no substitute for legal advice.
You do. If you cancel ongoing care, we hand the workflows over to your own accounts with documentation, so another specialist can take over their care.
No. It takes typing and chasing off their hands, so more time is left for customers and the actual work.
The intro call is free, and if little pays off for you, we tell you openly instead of selling you something that does not pay off.
It is not suitable for corporations with their own IT department, for custom software or for workflows that only occur a few times a year.